10 Best Printer For Notary Signing Agents

Isn’t it annoying when you need to print hundreds of loan documents, but your printer seems to be moving at a snail’s pace?

As a signing agent, you have to print many loan documents every day, and if you are not equipped with a well-performing printer, you are in the wrong business.

To ensure that you have repeat customers, you should ensure that your printer has robust ferrets that can print clear and crisp text. Here Best laser printers for notary businesses leave no room for any error. 

But here, what puzzles you: which is the best printer for notary signing agents? What speed do you need to prefer? Whether an inkjet printer or a laser printer suits you?

Confusions! Confessions! Confusions!

Well, no need to get worried or frustrated because we have compiled a list of world-class notary printers After extensive research and deep analysis.

Our list includes our famous and reliable Dual tray laser printer and scanner, but there are also much better printers that will help you take out all the prints in seconds.

So you can walk ahead; crack our reviews, and decide on the best printer for yourself. Now everything is so easy for you!

The 10 Best Printer For Notary Signing Agents In 2024

Last but not least, for this section, here is a comparison table for you that will help you figure out the specifications of our selection!

Reviewing 10 Best Printers For Notary Signing Agents

Let’s examine each notary signing printer to see why they are better than other printers.

1. Brother HL-L5200DWT Monochrome Laser Printer – Top Pick

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

If you are a notary signing agent, then speed is the key because you have to print many legal-size documents on a tight schedule. 

That is why we bring you Brother HL-L5200DWT; its speed, classy design, and a handful of features make it our top pick for the best printer for notary signing agents.

Key Features:

Unpack it and get ready to get stunning white and black prints of your notary documents. 

This wireless printer can print 42 pages per minute and the 1200 x 1200 DPI (dots per inch) resolution helps make text sharp and easy to read.

This is the Best dual tray laser printer for notary signing agents, which offers automatic two-sided printing. 

These trays can handle 250 and 550-sheets of paper without any issue, and surprisingly they are adjustable for letter or legal size. A beast feature indeed! You can read more about printers specifically designed to handle legal-size paper.

The bigger the paper capacity trays, the more paper you can load at once, so you won’t have to refill them repeatedly, saving you time on filling so you can focus on your customers.

If you want to print something other than documents, take help from its 50-sheet multipurpose tray, which can handle envelopes and alternative media. This printer will be the best partner for those who want to save money and costs on paper while printing loan documents.

Furthermore, for your convenience, Brother manufacturer added Wi-Fi and Ethernet support too, so not only you but your colleagues can connect with your machine. 

You can print through mobile devices using AirPrint, Google Cloud Print 2.0, Mopria, and others.

Final Verdict:

You will surely need a printer with security features for printing many legal documents. 

Happily, Brother HL-L5200DWT is built by keeping all your security concerns in mind. I recommend it to my friend, a notary agent, and believe me; he feels pleased by its performance. 

2. HP LaserJet Pro M428fdw Wireless Printer For Signing Agents – Editor’s Choice

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

Notary agents have to handle a lot of documents daily. They need a top-class printer that saves papers and takes their loan signing business to another level to accomplish this task. When you check the performance of HP LaserJet Pro, I am sure you will love it, just like me.  

Key Features:

When I use it in my office, the feature that inspires me is that you don’t have to leave your desk for printing because it works superbly with dual-band Wi-Fi, so connect it with your devices, and here you go.

If your colleagues want to use your printer, it also offers Ethernet support, which means HP LaserJet Pro M428fdw is a fully functional and network-ready printer.

The feature that makes it a beast machine is its tray capacity. This printer’s input/output capacity is 350 and 150-sheets.

You can load all of your notary signing agents’ papers, print them, or scan them without waiting longer.

When handling bulk loan documents, such features will save you a lot of time since this printer offers automatic printing and scanning, which will save you not just on paper but also on customer time.

I tried it, and you know what, it saves a lot of papers with its 2-sided printing and 50-sheet auto document feeder. 

Furthermore, the 4000-page monthly volume enhances the printer’s worth because these numbers are enough for a professional notary agent.

Notary agents are continuously searching for printers that offer security features, so I suggest this printer. 

You will be pleased to know about wolf Pro security which keeps the documents secure from cyber attacks via printer hardware and firmware.

Final Verdict:

If your workflow is mainly related to print, copying, and scanning large volumes of documents, you have to bring this machine to your office. 

Undoubtedly HP LaserJet Pro is a feature-packed printer! This multifunction, all-in-one printer offers the same quality scanning and printing to produce excellent graphics and clear text.

3. Brother Monochrome MFC-L5800DW – Best Laser Printer For Notary Signing Agents

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

Another top-notch notary signing agent printer is none other than Brother MFC-L5800DW. 

This is present in the list because of its superb printing performance and innovative scanning capabilities. Its security features are the main reason for considering it to be the best for notary signing purposes.

Key Features:

This feature-packed printer is as fast as anyone can wish for because it prints the first page in just 7.2 seconds. 

It means you will get the print in the blink of your eye.

Do you know about its black printing speed? It’s just WOW, printing at 42 ppm (pages per minute), making it a beast machine on our list.

Another feature that adores you for sure is its 70-sheet multipurpose tray that can handle envelopes and other paper types. 

This printer also has a 250-sheet paper tray that can be adjustable for legal and letter size, so if your notary papers are of different types, then no worries, it can handle them all.

Furthermore, the larger input capacity will save you time dealing with several notaries signing agents’ papers.

The specification of this Brother Printer which makes me its fan is its smooth running, even at the 50 to 90 degree Fahrenheit temperature. This exceptional printer uses 120 volts of power consumption, saving electricity too. 

I hope you will also like its 70-page auto document feeder, which is greatly helpful for those who have to print, scan or copy more documents in less time.

Brother’s HL-L5200DWT and MFC-L5800DW both have the same amount of power, but the MFC-L5800DW can also scan, copy, fax, and print simultaneously.

However, the HL-L5200DWT lacks these features. Therefore, if you need an all-in-one notary signing agent printer for your business, the Brother MFC-L5800DW is an excellent option.

Final Verdict:

Brother MFC-L5800DW offers blistering fast speed no matter if you are using it for scanning or printing your notary documents. 

So spend some bucks and enjoy cost-effective and efficient printing. A highly recommended printer is ready to make your day.

4. Brother MFCL2710DW Compact Monochrome Laser Printer – Best All-in-One Printer

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

We are sure you don’t want to be stuck all day with many documents and feel frustrated.

Stay happy, champ, because we are landed with Brother MFLC2710DW. A superb machine built with dynamic and high-class features which help you to develop sharp and professional-looking documents.

Key Features:

I am assuring you of its speed because I tried it personally in my office, so are you ready to print more while waiting less? 

Yes, then unpack it and enjoy printing 32 pages per minute at an affordable price. Additionally, its flatbed scan glass allows you to get superb quality scanning and copying for any type of document.

Like many other printers, it also offers you automatic two-sided printing. The large 250-sheet paper capacity and 50-sheet auto document feeder make it the best friend of those concerned about paper usage and cost. 

Leave all your worries aside and focus on growing your business because this is a wireless printer, and you can call it your on-the-go business partner too. The Wi-Fi connectivity, Ethernet support, and USB interface make it worth buying a printer.

One of its remarkable features is the manual feed slot that comfortably handles various papers such as letters, legal envelopes, and cardstock. It is handy to enter commands and change settings via its 2-line LCD.

Final Verdict:

Our personal favorite, Brother MFLC2710DW, is specially designed to use easily, even for beginner notary agents.

So spend less and enjoy copying, printing, scanning, and faxing with a single printer. Yes, it is that much capable machine.  

5. HP OfficeJet Pro 9015 All-in-One Printer – Best-In-Class Security

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

Upgrade your office and bring HP OfficeJet Pro 9015. 

The reason for suggesting this printer to notary signing agents is its handful of security features. 

Not only security, but it also provides various world-class features such as remote printing, easy-slide off-glass, speed, working with Alexa, and more. Excellent-feature-filled printer! 

Key Features:

The great thing about this HP printer is its compact design which is fantastic for small offices. 

This printer fastly prints 22 papers per minute in black and 18 pages per minute for color. 

Additionally, automatic two-sided printing and a 35-sheet auto document feeder will save your time and paper. 

What makes me a fan of this small machine is its wonderful security features.

The HP OfficeJet Pro 9015 notary signing agent printer is equipped with security essentials such as password protection, basic encryption, and Wi-Fi security, which is necessary for persons involved in dealing with legal documents.

Another eye-opening specification of this printer is its compatibility with the HP smart app to print remotely, scan, and copy on the go. 

This is not the end. Monitor it and fill it out before it ends.

You can also monitor ink levels, so no more worries about running out of ink in the middle of the work.

Final Verdict:

No other printer will provide you speed, class, compact design, superb performance, security, and eye-catching sharp text at once as HP OfficeJet Pro 9015 does.

So what are you waiting for? We know you want to be recognized as the best notary agent in the town. It is the right time to take the next step and bring it to your office.  

6. Brother MFC-L5700DW All-in-One Monochrome Printer – Best Budget Option

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

If you want a monochrome printer with all-in-one features, then the Brother MFC-L5700DW monochrome laser All-in-One is ideal for offices and small workgroups needing a reliable and cost-efficient solution. 

All-in-one features include advanced scanning, triple-layer security, cost-efficient printing, and flexible network connectivity. Hopefully, this is what you are looking for!

Key Features

You will be surprised to hear that its internet interfaces allow you to share this printer with multiple users as it provides you with flexible network connectivity and has built-in-wireless  802.11b/g/n protocol, so you can print from your Mac, PC, and smartphone without a wired connection.

However, there are other connectivity features such as USB, and ethernet ports to make your printing effortless. 

Because MFC-L5700DW has the built-in device, doc, document, and network security features that help protect against unauthorized device access, another eye-catching feature is its triple-layer security function. You don’t need to worry about your data security any more. 

If you want a different paper capacity, you must go for this amazing printer. 

The standard paper input capacity is 250 sheets, whereas the multipurpose tray capacity is just 50-sheets but that’s large enough to handle all your notary signing documents in one move.

Another Optional paper tray with 250-sheets capacity and option for extending your paper tray capacity to up to LT-6500 tray—output paper capacity at one turn is 150 sheets and automatic document feeder capacity of 50 pages make handling bulk prints in a short time super quick.

Final Verdict

This Brother MFC-L5700DW printer is waiting to give you immense experience! 

It is one of the printers which not only provides you quality but as well as productivity.

It maximizes your productivity with print and copy speeds of up to 42ppm (based on one-sided printing, change from default setting required) and particularly helps lower your operating costs.

7. Canon PIXMA G3260 Wireless Color Printer – Best For Printing Colorful Notary Signing Agent Papers

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

If budget is your concern, then the Canon PIXMA G3260 Wireless MegaTank All-In-One Printer is designed for productivity, delivering high-volume and low-cost printing. 

Its refillable MegaTank ink system prints up to 6,000 black / 7,700 color pages from one set of ink bottles, saving ink refilling time and minimizing cost per print.

Key Features

This printer surely comes under your budget because it provides you with the included ink bottle set1 as well you get two bonus black ink bottles with the printer. That’s how it saves your money and makes itself unique among other printers.

If you are looking for a wireless printer, a Canon PIXMA G3260 printer comes with a remarkable built-in Wi-Fi feature that lets you print wirelessly from your computer or your favorite mobile device, e.g., iPad, iPhone, Android, etc.

I am a big fan of this printer because it fulfills almost every requirement related to printing.

Do you know any printer which is best for providing 6,000 black / 7,700 color pages from one set of ink bottles? 

That is 30 times higher than other inkjet printers that use a conventional ink cartridge. Is it not cool at all?

While the page yield is impressive and much higher than my expectations, I am not impressed by the print speed as it can only print 15 pages per minute in black and white and 10 pages per minute in color – Considering the notary agent’s workload, that speed is still quite good.

Final Verdict

This printer is easy to use, easy to set up and delivers efficient printing with excellent print quality.

I highly recommend this model to everyone, especially those who want to have all-in-one features in a printer. Then, don’t wait anymore and grab this computer for your work. 

8. HP Color LaserJet M479fdw Wireless Laser Printer – Best For Heavy Notary Signing Business

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

Winning in business means working smarter! This HP Color Laserjet is specially designed to keep your business moving forward. I used this printer to handle my clients faster. 

When you want to print, scan, copy and fax your documents with or without a network, the HP Color LaserJet M479fdw model is for you. 

It is fast, productive, easy to use, and auto duplex, and that’s all you need for handling notary signing agents’ workload.

Key Features

While using this printer, I assure you that you will not need to worry about any security issues.

It provides HP wolf pro-security, protecting company data and shelter against cyberattacks with built-in protection in printer hardware, firmware, and OS.

I prefer to go with this printer due to its heart-touching features. This printer does not require a network to print and does not consume your time much. 

It uses built-in Wi-Fi Direct to connect your smartphone directly to your wireless laser printer for easy mobile printing.

However, If wireless printing is frustrating for you, then you can take advantage of its ethernet port and USB support to connect it with your Mac and PC with a wired connection. So printing documents will be much easier. 

If you are tired of printer settings and have wasted your time, something great is waiting for you. 

It helps in saving time by automating all the steps in a complicated workflow and applying your saved settings at the touch of a button through the touchscreen control panel.

This feature is best suited for notary signing agents because sometimes, you will be printing documents in a fixed format to create your required settings and then save them for future use.

Final Verdict

This HP printer is expensive, but the pocket does not hurt when getting a quality product. 

You will not regret it after using it! If you are the one who can not compromise on quality, then I recommend this superb printer to you due to its remarkable features.

9. Canon Image CLASS D1620 All-In-One Printer – Most Fastest Notary Signing Printer

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

This canon printer is manufactured for small group work, and it balances speedy performance, and slightest maintenance and can expand paper capacity for active groups. 

Key Features

I like to prefer the Canon imageCLASS D1620 printer because it provides various methods for printing from a mobile phone or tablet across iOS and Android devices.

One of the unique features this printer provides is a 50-sheet automatic document feeder that supports scanning and copying two-sided multi-page documents in a single pass which can be the best choice for every user.

I do not worry about my document’s security while using this printer. It is because it comes with the standard Secure Print function, in which you allot a PIN to sensitive documents, only allowing access to those who know the PIN.

Final Verdict

The high running cost does not matter much if the printer delivers excellent output quality and massive paper capacity. 

That’s how this printer works excellent in every way and is highly recommended for low- to medium-volume printing and copying in small and mid-size offices.

10. HP Laserjet Pro M118dw Auto Two-Sided Wireless Printer – Editor’s Pick For Beginners

Last update on 2024-11-23 / Affiliate links / Images from Amazon Product Advertising API

A printer that comes under your budget with outstanding quality is HP Laserjet Pro M118dw. 

The HP M118dw printer is the latest in a long line of mono HP laser printers specially designed for small offices, most probably for busy agents that don’t need color prints.

Key Features

At such a low cost, this print immensely speeds up to 30 pages per minute as you see in normal document test prints around 25 pages per minute. So what else do you need at this price!

I recommend this to my friends because you do not need a wire for printing. 

With this duplex printer’s built-in wireless serviceability, you can print from anywhere in the office and can access and share resources on a network.

You will be pleased to know that this low-cost printer with its excellent performance is remarkable as well as unmatchable. 

You get professional, reliable quality and 1,000 pages of toner right out of the box, so in the first year, you don’t have to think about toner replacement. 

Final Verdict 

I suggest you go for this white/black printer if you want an economical printer for small office use.

With a single consumable cartridge and all the connectivity options, it’s a solid printer that prints well and easily with an easy setup. So a low-cost, high-quality printer is waiting for you!

How To Pick The Best Printer For Notary Signing Agents: Thorough Buying Guide

If you plan to buy the Top printer for notary signing agents, consider some important specifications before handing over your precious money. Let’s look at them in detail.

Print Speed

The signing agents have to handle the bulk of documents in less time, and this is why they need a fast-paced printer that saves their time and papers. 

Notary agents not only need ordinary printing but want to get professional-quality prints.

Always try to opt for a printer capable of printing at least 15 to 40 prints in a minute.

However, our list contains printers such as Brother HL-L5200DWT that have a print speed of up to 42 pages per minute. 

You can also settle for less, but it depends on your budget.

Also Read: Top 10 Printers Under $100

But try to pick one offering you higher speed and especially focus on the first print speed because some printers take quite a long to produce the first page.

Print Quality

As per quality is concerned, go for picking a printer that will offer at least 1200 × 1200 dpi. This resolution will give sharp and clear texts easy to read for others. However, 600 x 600 dpi output is also a considerable resolution for notary signing agents’ papers.

Anything more than this is always better. 

Multifunctional

Why need to speed on various machines when one machine can fulfill all your tasks at once, such as copying, scanning, faxing, and printing.

Before purchasing a printer for the notary signing workload, we suggest choosing an all-in-one multifunctional printer because it will offer you tons of benefits. 

You will not find a faxing option at all, and we think you can compromise on it. 

All-in-one printers are not only cost-effective options, but they save more space in your home and offices. 

There is no need to settle for a single-function machine in this fast-growing world. 

Not only this, but multifunctional printers can also share their features with your computers and laptops as you can connect both with one network. 

Monthly Duty Cycle

This is an important consideration because notary agents are highly dependent on printers—the daily printing volume maybe 100 to 150 pages. 

So always go for a printer that allows you to print that much daily volume, so it is easy for the machine to fulfill the monthly quota. 

Choose as per your office requirement as different agents work differently. 

Pick one that is capable of fulfilling your monthly demand. 

Dual Tray Capacity

Legal work can be frustrating, especially when you print different papers of different sizes. 

If you are involved in any other legal profession, go for the Best dual tray laser printer for notary signing agents. 

This facility will allow users to load different papers without even needing to change the paper by stopping your work in the middle again and again. This will automatically save you a lot of time. 

Ink/Toner Cost 

It is important to take care of your expenses, especially signing agents have to spend carefully on a printer as it is a long-term investment. 

Getting a cost-effective option is surely the best decision to make. 

Printers that use reasonably priced inks and toners are vital as they are helpful to keep costs at some level without hurting the pocket much.

Page Yield

When choosing a printer for notary signing agents, you must consider the page yield because a printer with a low page yield will run out of it quickly, and you have to refill them repeatedly.

So if you choose Inkjet or Laser printer – make sure you choose one with higher page yield, so that they don’t go out of toner or ink with just a few prints. 

Wrapping Up

If you are in the market to grab the Best Printer For Notary Signing Agents, I will suggest choosing one that truly meets your requirements.

So take a pen and write down your favorite features, your monthly printing volume, and all the key points from our buying guide in order to make a wise decision. 

Our review includes the most recommended and robust signing agent printers that will increase your productivity, working quality, and comfort.

Among all the notary signing agent printers on the market, the Brother HL-L5200DWT is the current market leader and is considered one of the best printers for notary signing agents. Because it delivers high-speed prints as the speed can touch up to 42 pages per minute, and the print quality is sharp and clear—also, expandable dual tray.

Its high page yield, flexibility, built-in device, and network security make it one of the most reliable options available for notary signing agents.

Here are my last words — read this post top to bottom to get rid of any questions you have and to pick your best printer.

Happy printing!